Ensure all revenues generated in the Hotel are recorded timely, accurately, and are correctly classified.
Prepare the daily revenue report and circulate to department heads.
Monitor compliance with Hotel and hotel financial policies and to report any discrepancies on a timely basis.
DUTIES AND RESPONSIBILITIES
1. Be aware and abide by Equal Employment Opportunity and Affirmative Action legislation and the hotel's policies in regards to harassment prevention.
2. Work in a safe manner and abide by Occupational Health and Safety legislation and the hotel’s policies in regards to accident and incident reporting procedures.
3. Adhere to all standards and procedures as set out in the Associate Handbook and compliance with Hotel’s Code of Conduct.
4. Deliver exceptional service to both the internal and external customers in line with the principles of the Hotel philosophy.
5. Review rebate transactions for each day to ensure all contain adequate explanation and appropriate approvals. Ensure rebate has been processed using correct department code and make correction if necessary. Collate all rebate transactions for each day and forward to the Financial Controller and General Manager for approval.
6. Review paid out transactions for each day to ensure all have adequate back up attached and contain signature of guest.
7. Verify that the PMS daily city ledger, guest ledger and advance deposit ledger balances reconcile to the sum of previous month closing balance and the PMS system net changes for the current month to date.
8. Review complimentary rooms list and ensure proper authorization has been provided for each room.
9. Review daily Micros voided dockets report and report any unexplained items to the Financial Controller. Provide a copy of Micros voided dockets report to Director of F&B.
10. Review banquet event postings and ensure revenues processed balance to individual Banquet Event Orders (“BEO”) and that all BEO’s have been posted by reference to the Banquet Daily Event List.
11. Balance daily credit card slips against postings in PMS system.
12. Verify that the total cash settlements posted in the PMS system for the day balance to the total amount of cash deposited per the General Cashier report.
13. Reconcile telephone revenues recorded in PMS system to revenues per the call accounting system report for the day.
14. Reconcile food & beverage revenues recorded in PMS system to total revenues for each outlet per the Micros system for the day.
15. Review number of food covers processed for each outlet for reasonableness by reference to the average food cheque for each outlet for each meal period.
16. Prepare daily revenue journal, ensuring that revenues have been classified to the correct general ledger code. Circulate completed report to department heads on a timely basis.
17. Assist the Assistant Financial Controller in the monthly general ledger reconciliations.
18. Complete month end closing procedures for Revenue Journal accounting module and import month end revenue journal into the general ledger.
19. File daily paperwork in an orderly and structured manner.
20. Report to the Financial Controller on a timely basis any non-compliance with Hotel or hotel financial policies.
It is not the intention of this Position description to provide an exhaustive list of job duties. It provides a guide to the incumbent in the hope that they will develop the job further. From time to time, it is expected that the incumbent will work as and where directed by management and in line with improving customer service.
KEY SELECTION CRITERIA
(TO BE GAUGED IN ADDITION TO JOB SKILLS AND KNOWLEDGE)
• Strong understanding of the data inter relations
• Follow instructions carefully and able to provide feedback
• Promotes Team work
• Be reliable and well presented
• Approachable and pleasing disposition
• Displays a confident and professional manner
• Exhibits high level of attention to detail
• Displays flexibility and high energy levels
• Deals efficiently with complaints and queries from associates
• Demonstrates strong personal organisation and time management skills
• Shows initiative and a sense of urgency
• Willingness to learn
• Able to work under pressure and meet tight deadlines
• Observes confidentiality
• Meets hotel grooming standards
• Strong analytical and numeric skills
• Knowledge of hotel PMS syste