the attached report.” Because the imperative sounds like you’re issuing
an order, most people wouldn’t be comfortable addressing their boss in
this manner. Instead, soften the imperative by writing “Please review the
attached report.” That one word, “Please,” adjusts your tone sufficiently
and still maintains a strong appeal. Use your judgment about when to
add the word please.
One approach to making the decision is to read the text aloud; if it
sounds too brusque, add the word please. Contrast these examples: