How to Prepare for a Meeting
Knowing how to prepare for a meeting is important for all employees and critical for any manager or leader.
Knowing when not to have a meeting is equally important.
How to Take Minutes.
1. Know your organization's meeting policies. If the secretary is expected to take formal minutes,ask whether the group follows Robert's Rules of Orders or a different guide. in more informal settings,ask what should be included in the minutes or how they will be used. As the minutes taker,you do not need to familiarize yourself with the full Rules of Order. However,acquiring a copy (or borrowing the to familiarize yourself with the chairman's)can be useful for answering specific questions
Know your role as well. Some minute secretaries do not participate in the meeting, while others take minutes while contributing to the discussion. In either case the secretary should not be someone who has another major role, such as chairman or facilitator
2. Prepare a template in advance. Each meeting's minutes will cantain much of the same information . A template creates one consistent for ease of reference. Include space for the following information at minimum . Name of organization.
* type of meeting. Is this a regular weekly or annual meeting, a smaller committee meeting, or a meeting conven for special purpose?
*Date,time,and place. Leave space for the start and end times (convening and adjourning)
How to Prepare for a Meeting
Knowing how to prepare for a meeting is important for all employees and critical for any manager or leader.
Knowing when not to have a meeting is equally important.
How to Take Minutes.
1. Know your organization's meeting policies. If the secretary is expected to take formal minutes,ask whether the group follows Robert's Rules of Orders or a different guide. in more informal settings,ask what should be included in the minutes or how they will be used. As the minutes taker,you do not need to familiarize yourself with the full Rules of Order. However,acquiring a copy (or borrowing the to familiarize yourself with the chairman's)can be useful for answering specific questions
Know your role as well. Some minute secretaries do not participate in the meeting, while others take minutes while contributing to the discussion. In either case the secretary should not be someone who has another major role, such as chairman or facilitator
2. Prepare a template in advance. Each meeting's minutes will cantain much of the same information . A template creates one consistent for ease of reference. Include space for the following information at minimum . Name of organization.
* type of meeting. Is this a regular weekly or annual meeting, a smaller committee meeting, or a meeting conven for special purpose?
*Date,time,and place. Leave space for the start and end times (convening and adjourning)
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