1. Our internal flow process explained for order to dispatch and documents. PO of PT MAyora will carry all necessary information required for executing the orders/documents to enable us raise the Sales contract.
2. PT Mayora insisted to have the documents before 3 days of vessel arrival BUT ABCTL requires minimum 4 working days to prepare shipping documents.
3. The vessel transit time from Thailand to Jakarta is about 7 to 9 days for all the liners and no evidence of any longer transit time found from any shipping line.
4. The documents required for every orders by PT Mayora as agreed will be INVOICE+PACKING LIST + COA + BL + FORM D.
5. Copies of any other certificates like Free sale , Halal, kosher etc will be used by PT Mayora & ABCTL need not send them everytime. In case of any missing document , PT MAyora will inform us and we will send it.
6. Due to our lead time atleast 4 working days and the cargo transit time 7 to 9 days the possibility of original document reaching to PT Mayora will be by Vessel arrival date or within 2 days from vessel arrival.
7. To support PT Mayora for their preliminary process of bank and customs formalities we will email the documents as and when prepared within the the 4 working days from ETD. Ms. Christina will be copied on emails for faster checking the emailed documents and confirm back on priority to enable us complete the documents asap. This will avoid any errors after original documents sent and help us to deliver without delay.
8. We are working on the PT Mayora’s request of getting 21 days free time from shipping line instead of 14 days at present due to their average release time of cargo takes about 11-12 days from ETA based on customs formalities. We will update by next week the outcome of it.
If I have missed out any information pls correct me. We hope this meeting has helped in understanding requirement of both the parties and we positively look forward for long term business relations.
Since I do not have email id of Ms. Christina and Ms. Dian request santy to keep them in loop for future document concerned communications.
The contact person for all communication apart from Santy in Phosphates division.