3. Arrange all logistics. Have everything ready for the meeting.
• Find a comfortable and convenient meeting place.
• Variety – meet in different places (not every time) to keep their attention and accommodate different members
• Arrange in advance for A-V equipment, flip charts, markers and other supplies
• Arrive early and set up.
• Check lighting, heat, ventilation, etc.
• Set up seating arrangements. Chairs in a circle, semi circle or U shape allow for easy sight of all members and all will feel included.
• Provide name tags if new people will be attending
• Greet people as they arrive – you are the host.
• Supply refreshments if appropriate. 4