fraud and errors. Thus, current laws require management to implement such controls. Because POS systems involve cash transactions, the organization must restrict access to cash assets.
One method is to assign each sales clerk to a separate cash register for an entire shift. When the clerk leaves the register to take a break, the cash drawer should be locked to prevent unauthorized access. This can be accomplished with a physical lock and key or by password. At the end of the clerk’s shift, he or she should remove the cash drawer and immediately deposit the funds in the cash room. When clerks need to share registers, responsibility for asset custody is split among them and accountability is reduced.
Inventory in the POS system must also be protected from unauthorized access and theft. Both physical restraints and electronic devices are used to achieve this. For example, steel cables are often used in clothing stores to secure expensive leather coats to the clothing rack. Locked showcases are used to display jewelry and costly electronic equipment. Magnetic tags are attached to merchandise, which will sound an alarm when removed from the store.
Accounting Records
DIGITAL JOURNALS AND LEDGERS. Digital journals and master files are the basis for financial reporting and many internal decisions. Accountants should be skeptical about accepting, on face value, the accuracy of computer-produced hard-copy printouts of digital record