This paper presents multi-user desktop application
which can be implemented in any academic institution to
record and manage all sort of permanent and day to day
statistical data of students and staff. Other than this data, the
paper also presents the computerized solution to save all the
necessary documents/letters/certificates in the database
through multi page high speed scanning system which can be
retrieved and reproduced through a powerful query system.
This process also helps to reduce the fatigue of physical
handling and storing the documents in the files and piling up
all this stuff in a store of the institution. The application also
has the provision to create and print the Bar Code on the
Identity cards which can be detected through any bar code
reader to improve the institutional security. It helps to retrieve
and view the personal data, very quickly. OCR feature
implementation on the scanned forms helps to extract basic
data through this technique and save it in the database
automatically, thus automate the document archiving system
by reducing the man power and labour cost involved in this
activity.