7.2.2
Project Manual
It is often useful to have certain information available, such as phone numbers and task listings. The
project manual forms this basic but essential reference book for the project team. However, it does more
than provide useful information. It is also a communication tool, enabling people to interact efficiently
and effectively.
Ideally, the manual should be prepared early on and be maintained throughout the project cycle. The
project manager as well as the sponsor and the steering committee should have ready access to it, either
in hard copy or electronic form.
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101
Project Management
Documentation, Audit, Termination and Closure
The following content is usually to be found in a project manual:
1) Organisational Chart of the project team
2) Up-to-date project scope
3) Project Manager’s Project Control List
4) Project Control
- Schedule
- Meetings
- Procurement
5) Cost Control (due to the confidential information non public in all parts)
- Labor cost information: The summary of labor cost for the most recent and two control
periods.
- Resources: The current copy of the project manager’s resource charge report.
- Cost to complete: The most recent project manager’s projected cost to complete
summary.
6) Financial Control:
- Change order log: Copy of the current C/O Log.
- Project Cost Code Summary: Current copy of the project cost code summary report.