2. In the case of travel expenses:
a. employees will be reimbursed for the most direct and economical mode of travel available, considering all of the circumstances
b. c. d.
3. In the a.
b. c.
4. In the a.
employees will not be reimbursed for additional costs incurred by taking indirect routes or making stopovers for personal reasons
use of an employee’s own vehicle for work-related travel will be reimbursed by way of an all-inclusive mileage allowance
trip cancellation insurance will be reimbursed. case of accommodation:
employees will be reimbursed for moderate accommodation expenses, considering all the circumstances
employees will not be reimbursed for items of a personal nature charged to a hotel account
when accommodation is provided by an employee’s friend or relative to whom the employee gives money or a gift as compensation or as a sign of appreciation, the employee may claim an overnight accommodation expense in accordance with per
diem rates.
case of the employee’s own meals:
employees will be reimbursed for reasonable and appropriate meal expenses actually incurred while on SamVille business.
5. When the staff member is offering hospitality on behalf of SamVille:
a. employees will be reimbursed for hospitality expenses incurred in the course of SamVille business, as appropriate
b. appropriate hospitality charges include events hosted or sponsored for the purpose of promoting [name of organisation]’s work or enhancing its image, and include meals that are related to the transaction of SamVille business
c. when SamVille employees dine together while on SamVille business, it is appropriate for the senior person (if any) to arrange payment and submit the claim for reimbursement.
6. Reimbursement of reasonable but unauthorised expenses may be made at the discretion of the Financial Controller.
7. Advance payments may be authorised where appropriate. Such payments will be subtracted from the amount of any later reimbursements. If expenditure is not, for whatever reason, incurred, any advance payments made or any unspent portion of such payments must be returned.
HAUD Implement & Maintain Internal Control Procedures Student Guide v 2.0 September 2010 Page 8
FNS50204 Diploma of Accounting _____________________________________________________________________________________________
8. Staff are authorised to approve expenses to the amount specified in their individual job statement, and for expenditure above this level must seek specific authorisation from their supervisors.
9. Receipts, invoices, vouchers, tickets, or other evidence of such expenditure must be retained for all purchases and expenses.
10. Staff incurring authorised expenditure must submit requests for reimbursement to the designated person, using the Expense Reimbursement Form. The completed form must be signed by the applicant.
2. In the case of travel expenses:
a. employees will be reimbursed for the most direct and economical mode of travel available, considering all of the circumstances
b. c. d.
3. In the a.
b. c.
4. In the a.
employees will not be reimbursed for additional costs incurred by taking indirect routes or making stopovers for personal reasons
use of an employee’s own vehicle for work-related travel will be reimbursed by way of an all-inclusive mileage allowance
trip cancellation insurance will be reimbursed. case of accommodation:
employees will be reimbursed for moderate accommodation expenses, considering all the circumstances
employees will not be reimbursed for items of a personal nature charged to a hotel account
when accommodation is provided by an employee’s friend or relative to whom the employee gives money or a gift as compensation or as a sign of appreciation, the employee may claim an overnight accommodation expense in accordance with per
diem rates.
case of the employee’s own meals:
employees will be reimbursed for reasonable and appropriate meal expenses actually incurred while on SamVille business.
5. When the staff member is offering hospitality on behalf of SamVille:
a. employees will be reimbursed for hospitality expenses incurred in the course of SamVille business, as appropriate
b. appropriate hospitality charges include events hosted or sponsored for the purpose of promoting [name of organisation]’s work or enhancing its image, and include meals that are related to the transaction of SamVille business
c. when SamVille employees dine together while on SamVille business, it is appropriate for the senior person (if any) to arrange payment and submit the claim for reimbursement.
6. Reimbursement of reasonable but unauthorised expenses may be made at the discretion of the Financial Controller.
7. Advance payments may be authorised where appropriate. Such payments will be subtracted from the amount of any later reimbursements. If expenditure is not, for whatever reason, incurred, any advance payments made or any unspent portion of such payments must be returned.
HAUD Implement & Maintain Internal Control Procedures Student Guide v 2.0 September 2010 Page 8
FNS50204 Diploma of Accounting _____________________________________________________________________________________________
8. Staff are authorised to approve expenses to the amount specified in their individual job statement, and for expenditure above this level must seek specific authorisation from their supervisors.
9. Receipts, invoices, vouchers, tickets, or other evidence of such expenditure must be retained for all purchases and expenses.
10. Staff incurring authorised expenditure must submit requests for reimbursement to the designated person, using the Expense Reimbursement Form. The completed form must be signed by the applicant.
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