A Request for Authorization (RFA) is a document used to facilitate the formal
approval of transactions in accordance with the Company’s Chart of Authority.
Policies and Procedures
1. The Request for Authorization (RFA) system is administered and controlled
by the Budget Department. RFAs are used to facilitate the following approvals:
• Additional (unbudgeted) Appropriation
• Carry-over Appropriation
• Transfer of Capital Assets
• Asset Disposal
• Acquisition Within Budget
• Asset Revaluation and Write-off (Out of order)
2. Departments wishing to raise an RFA should start by obtaining a prenumbered
blank RFA form in case of capital budget either the purchase or transfer budget
or disposal or write off .
3. The originating department should complete the RFA by including a
description of the circumstances together with the recommended action. The
RFA should be supported by attachments as necessary.
4. Once completed the RFA should be signed by the originator, approved by position
in accordance with the Company’s Chart of Authority and returned to the Budget
Department that may request additional justification for the RFA where deemed necessary.
5. The Budget Department will arrange for the RFA to be approved in accordance with
the Company’s Chart of Authority.
6. Following approval the RFA will be forwarded back to the Budget Department.
The Budget Department will retain the original copy of the approved RFA on file and will
advise the originating department that the RFA has been approved and will
send a copy of the approved RFA to
- The originating department for their records and proceeding process as request .
- The Fixed Asset Department for recording in Fixed Assets System.
7. Any questions concerning the use of RFAs should be directed to the Budget Department.
8. RFAs are controlled by number.
Attachment I
Request for Authorization (RFA) Form