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Ship Shore Interface
Refresh Workshop
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Course Objectives
Key Competency
Manage loading / discharge activity by carrying out roles and responsibilities of a Shore Officer.
Skills
By the end of this course trainees should be able to :
Complete the tanker loading / discharge pre-arrival planning, This includes preparing the ship , terminal / refinery and wharf to accept product ; it also involves facilities knowledge , product quality checks , stock checks , staffing , and preliminary documentation.
Prepare for the arrival of ship / barge , including ensuring that the ship / barge is positioned correctly , documentation is complete , product to be received or loaded is on-grade and all safely requirements are met before loading / discharging cargo.
Prepare for the loading / discharge of cargo. This includes the mechanics of discharging cargo or loading cargo from the ship to the terminal / refinery’s tanks or vice versa.
Prepare for the post-discharge work , including finalization of paperwork and returning the terminal / refinery to the routine supply of product to customers.
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Introduction
The main points to be dealt with at this stage of the discharge / Loading operation are :
Security and access to wharves / terminals / refineries
Shore facilities
Products
People and parties
Tanker
Risk management
Tests and checks
Documentation
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Security and Access to Wharves / Terminals / Refineries
Key Competency
Identify required security clearance for access to wharves / terminals
The secure areas of ports terminals and refineries present a security risk. Legislation has been introduced in some countries to require terminal operators such as Shore Officers, Wharf / Jetty / Dock Attendants and associated staff to carry an identity card. The identity card is issued after a federal police security check is undertaken on the holder. This allows the holder to remain unmonitored within a maritime security zone.
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Shore Facilities
Key Competency
Identify shore facilities relevant to loading / discharge activity
The first thing that you will need to know at this stage is detailed information about the location’s facilities , layout , systems and equipment.
For example , you would need to know the locations / layouts of the following :
Pipeline configuration
Types and numbers of tanks.
NOTE: Port Perfect is a fictitious terminal and will be referenced to during the entire 5 days of this course
List the groups of things you think you need to know about in this facility.
Pipelines
List the features and characteristics of the location’s pipelines that you need to know about.
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Valves
Briefly describe the types of valves and how these are used in the loading / discharge operation.
NOTE: Valves when in the open position should NOT be locked , in an emergency you need to have access to these to close immediately. Depending on the location, some valves off site, i.e. access to other companies may be required to be locked open to avoid tampering.
Tanks
Most locations have the following types of tanks :
Fixed roof
Floating roof
Fixed roof with internal floating cover or blanket.
List the key features of these tanks and why it is important to know them.
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Automatic Tank Gauging Equipment (ATG)
List the information provided by this equipment and how it can be used at this stage of the operation.
Ship Facilities
Key Competency
Identify ship facilities relevant to loading / discharge activity
In the ship loading process the first thing that you will need to know at this stage is detailed information about the ship’s facilities , systems and equipment.
Ship’s Layout
List the features and characteristics of the ship’s configuration that you need to know about.
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Maximum Acceptable Receipt Quantities
Maximum acceptable receipt quantities are the calculated ullages for each product for each storage tank on the day that the tanker is due to arrive. The calculation is usually conservative, to ensure that no ship carries product that need to be returned to the refinery.
This information is provided by the location to the Supply and marine Product Traders at least a week before the ship is due to load. This information is used to plan the final quantities to be loaded onto the ship.
You can readily deduce that if a location is to be restocked to meet consumer demand, up-to-date information should be regularly provided to the relevant department to ensure that :
Sufficient product is supplied
Product is scheduled for delivery before stockout
Maximum shipping benefit is achieved.
Describe the factors which can affect the maximum acceptable receipt quantities information.
Distribution / Shipping / Scheduler Advice
This document (next page) contains essential preliminary information concerning :
Ship’s ETA
Type and quantity of product to be discharged / loaded
Opposition company’s involvement.
You will use this information to:
Plan the preferred order of discharge / loading
Schedule facilities operations to suit an efficient discharge / loading
Check that the location / ship has the capacity to accept the cargo or has sufficient stock to last until the next delivery.
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NOTE: It is possible that you will receive several versions of this advice before the final version is obtained. This is due to changes in the location’s requirements, availability of product from the refinery, and the vessel’s loading requirements.
List what action should be taken when the distribution / shipping advice is received and what action is taken if the distribution / shipping advice is not received.
Refinery Certificate / Certificate of Analysis
These certificates contain important information about the type and quality of product loaded on the ship at the refinery to be delivered to your location.
Explain how this certificate is used when it is received at the location and the action you take if it is not received. Take into account if the certificate is not available before loading the ship.
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Communications
Communication with a ship at sea is usually by:
Fax
Mobile phone
Satellite phone
Email.
Any exchange of documentation is done by fax or email.
The ship’s radio communication equipment has to comply with the appropriate international standards.
The ship can be communicated with directly, or through the ship’s agent.
List the type of information which needs to be exchanged between ship and location.
You should have a Refinery Certificate / Certificate of Analysis, the latest version of the distribution / shipping advice and relevant exchange of ship shore information before the arrival of the ship.
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Completion of Plan
Key Competency
Determine and document plan for receiving ship at facility / refinery
When you have all the background information about the product and the ship’s information you can:
Determine the order of discharge / loading
Calculate the discharge / loading timings
Advise all parties involved of the plan (fully covered under ‘People and Parties’ in this workbook)
Prepare staffing rosters (covered as a separate topic in the workbook).
Preferred Order of Discharge / Loading
1.List the factors you should take into account when working out the preferred order if discharge.
2.Using the data gathered so far, draft a preferred order of discharge for Port Perfect.
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Discharge / loading Team
Key Competency
Select and document loading / discharge team
It is important to bear in mind that, as Shore Officer, you:
Choose the team
Arrange the roster
Assign team members various operational checks and tasks
Expect and rely on the team to do these checks and tasks
Are responsible if they make a mistake.
Therefore, you have to:
Be able to do any task involved in the operation
Listen and be flexible
Make the right decisions.
When you choose the team, be aware of the need for:
Selecting staff who are:
1.Competent
2.Experienced
3.Trained in, and have, the skills required for the job.
Rostering enough people to cover the Discharge / Loading period
Assessing training requirements and ensuring that training needs are met.
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List the location staff which make up the discharge / loading team and describe their roles and responsibilities.
Training and Rostering
Training and rostering are two important things that you must be aware of when organizing the team
List the circumstances in which a team member requires training, and the factors to take in account when rostering staff.
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Ship Terminology and manifolds
Ship Sizes and Types
Ship sizes and types are often referred to by shorthand:
LCT - Local Coastal Tanker
MRX - Medium Range product tanker
VLCC - Very Large Crude Carrier.
Crude Oil Tanker-a ship used for carrying crude oil. It has large tanks with basic interconnecting delivery and suction pipework.
Product Tanker-a ship used to carry finished or refined products. It has smaller tanks, and mor elaborate pipework and pumping systems to reduce cross-contamination of products in order to deliver quality product.
Parts of the Ship
Air draft - distance from water level to the highest fixed point of ship (clearance)
Bow or forward – front end of a ship
Stern or aft – rear end of a ship
Port – right side of a ship
Amidships – the middle part of the ship
Breadth / beam – the maximum breadth of the ship, usually at amidships
Length overall – the total length of the ship, which includes any over-hang off the bows and stern
Scuppers – drainage system fitted around ship’s main deck sides.
Cargo tanks are:
Numbered from bow to stern (that is, No.1 tanks are the front tanks and No.8 (say) is the last or after end tank.
Arranged one, two, three or four across, and numbered:
1. 1P, 1C, 1S (one port, one centre, one starboard, etc)
2. 1PW, 1PC, 1SC, 1SW (one port wing, one port centre, etc).
Manifolds are:
Situated approximately halfway along the ship’s main deck and are located (interconnected) on both sides of the ship.
Some ship have (say) six lines (valves providi