As the head of the Purchasing Department, you realize that the business must keep better track of purchases. Some employees use the company purchasing order forms, but others use nonsensical e-mail or handwritten notes which are unclear. You are not sure whether they requested purchase has been authorized by the budget manager. The management council urge you to establish a standard procedure for submitting purchase request.
Because the business has a good Web site, you decide that purchase requests must now be downloaded from the company intranet (http://www.lynch.com/intranet). To provide the fastest service, employees should follow these steps:
1. Fill out the new purchase request form.
2. Complete information for each request purchase. For example: date, quantities and shipping methods
The purchasing Department should be sent the original, and a copy should be kept by the requesting employees. An important step is approval by the budget manager on the request form. Employees should talk to the budget manager and get approval before submitting the purchase request. Following these guidelines will solve many problems for you and employees.