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Ship Shore Interface
Refresh Workshop
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Course Objectives
Key Competency
Manage loading / discharge activity by carrying out roles and responsibilities of a Shore Officer.
Skills
By the end of this course trainees should be able to :
Complete the tanker loading / discharge pre-arrival planning, This includes preparing the ship , terminal / refinery and wharf to accept product ; it also involves facilities knowledge , product quality checks , stock checks , staffing , and preliminary documentation.
Prepare for the arrival of ship / barge , including ensuring that the ship / barge is positioned correctly , documentation is complete , product to be received or loaded is on-grade and all safely requirements are met before loading / discharging cargo.
Prepare for the loading / discharge of cargo. This includes the mechanics of discharging cargo or loading cargo from the ship to the terminal / refinery’s tanks or vice versa.
Prepare for the post-discharge work , including finalization of paperwork and returning the terminal / refinery to the routine supply of product to customers.
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Introduction
The main points to be dealt with at this stage of the discharge / Loading operation are :
Security and access to wharves / terminals / refineries
Shore facilities
Products
People and parties
Tanker
Risk management
Tests and checks
Documentation
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Security and Access to Wharves / Terminals / Refineries
Key Competency
Identify required security clearance for access to wharves / terminals
The secure areas of ports terminals and refineries present a security risk. Legislation has been introduced in some countries to require terminal operators such as Shore Officers, Wharf / Jetty / Dock Attendants and associated staff to carry an identity card. The identity card is issued after a federal police security check is undertaken on the holder. This allows the holder to remain unmonitored within a maritime security zone.
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Shore Facilities
Key Competency
Identify shore facilities relevant to loading / discharge activity
The first thing that you will need to know at this stage is detailed information about the location’s facilities , layout , systems and equipment.
For example , you would need to know the locations / layouts of the following :
Pipeline configuration
Types and numbers of tanks.
NOTE: Port Perfect is a fictitious terminal and will be referenced to during the entire 5 days of this course
List the groups of things you think you need to know about in this facility.
Pipelines
List the features and characteristics of the location’s pipelines that you need to know about.
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Valves
Briefly describe the types of valves and how these are used in the loading / discharge operation.
NOTE: Valves when in the open position should NOT be locked , in an emergency you need to have access to these to close immediately. Depending on the location, some valves off site, i.e. access to other companies may be required to be locked open to avoid tampering.
Tanks
Most locations have the following types of tanks :
Fixed roof
Floating roof
Fixed roof with internal floating cover or blanket.
List the key features of these tanks and why it is important to know them.
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Automatic Tank Gauging Equipment (ATG)
List the information provided by this equipment and how it can be used at this stage of the operation.
Ship Facilities
Key Competency
Identify ship facilities relevant to loading / discharge activity
In the ship loading process the first thing that you will need to know at this stage is detailed information about the ship’s facilities , systems and equipment.
Ship’s Layout
List the features and characteristics of the ship’s configuration that you need to know about.
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Maximum Acceptable Receipt Quantities
Maximum acceptable receipt quantities are the calculated ullages for each product for each storage tank on the day that the tanker is due to arrive. The calculation is usually conservative, to ensure that no ship carries product that need to be returned to the refinery.
This information is provided by the location to the Supply and marine Product Traders at least a week before the ship is due to load. This information is used to plan the final quantities to be loaded onto the ship.
You can readily deduce that if a location is to be restocked to meet consumer demand, up-to-date information should be regularly provided to the relevant department to ensure that :
Sufficient product is supplied
Product is scheduled for delivery before stockout
Maximum shipping benefit is achieved.
Describe the factors which can affect the maximum acceptable receipt quantities information.
Distribution / Shipping / Scheduler Advice
This document (next page) contains essential preliminary information concerning :
Ship’s ETA
Type and quantity of product to be discharged / loaded
Opposition company’s involvement.
You will use this information to:
Plan the preferred order of discharge / loading
Schedule facilities operations to suit an efficient discharge / loading
Check that the location / ship has the capacity to accept the cargo or has sufficient stock to last until the next delivery.
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NOTE: It is possible that you will receive several versions of this advice before the final version is obtained. This is due to changes in the location’s requirements, availability of product from the refinery, and the vessel’s loading requirements.
List what action should be taken when the distribution / shipping advice is received and what action is taken if the distribution / shipping advice is not received.
Refinery Certificate / Certificate of Analysis
These certificates contain important information about the type and quality of product loaded on the ship at the refinery to be delivered to your location.
Explain how this certificate is used when it is received at the location and the action you take if it is not received. Take into account if the certificate is not available before loading the ship.
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Communications
Communication with a ship at sea is usually by:
Fax
Mobile phone
Satellite phone
Email.
Any exchange of documentation is done by fax or email.
The ship’s radio communication equipment has to comply with the appropriate international standards.
The ship can be communicated with directly, or through the ship’s agent.
List the type of information which needs to be exchanged between ship and location.
You should have a Refinery Certificate / Certificate of Analysis, the latest version of the distribution / shipping advice and relevant exchange of ship shore information before the arrival of the ship.