I have placed the master file in the morning briefing folder so everyone can access it.
The file is called DTLP FSMS Internal Audit and Action Plan. There are two tabs in red (Sheet 1 and Sheet 2) which contain the actions for repair and maintenance as well as purchases required.
I have added another column called cost center. This is for listing where the money for this project will be coming from (either R&M budget, CAPEX, direct purchase… etc)
Khun Areeya, I have added you in the list for the brush to wash hands and nails and the soap dispenser required for every sink (Will check how many more is required)
Khun Chock, as discussed we will need to produce a drawing plan and scope of work for the receiving area and garbage room. You may want to call the contractors to bid for the job and propose with scope of work
As for the other equipment required (in sheet 1) we will need to produce purchase requests or quotes from suppliers to show these items will be purchased.
I am planning to do another internal audit on Sunday and go through the areas we audited on 26 Feb to see if there has been any progress.
Can we all meet on Monday to finalize the cost and cost centers. Chef, I know you will be off so if you can update your areas in the file over the weekend, that would be great.
If I understand the audit requirements correctly, this coming audit will be to check our readiness and commitment, review our current state and make recommendations on what we need to do before the announced audit.
May I stress again the importance in getting the ground work done correctly and this FSMS initiative needs the commitment from all areas in order to achieve good results.