First, I mean no disrespect to Wasana or her authority. It is my fiduciary responsibility as Controller to make the Officers aware of activities that I believe are contrary to proper accounting and internal control procedures, and that could jeopardize the company's assets or compromise its position in a financial or tax audit. My staff also know that I expect them to inform me should they observe any irregularities in the transactions they handle.
I believe Wasana's solution is fine...to a point. It does not correct the data in Plex, which may create confusion or misunderstanding if these payments or vendors are queried in the future. To me the simplest, most transparent, most logical, and most straightforward approach would have been to void the few checks that were held and reissue them when we're ready to release payment. I really don't understand the resistance to doing this in view of the potential ramifications, and am totally mystified by the pushback.