As we have been commented from FCPA that “(some of) the disbursement (petty cash) was not approved by authorized person pre the Petty Cash Approval Matrix” and our Management Response to this matter have committed that “For PC approval we acknowledge that only department head can approve advances and not subordinates (Asst Managers etc)” which is complied with our Petty Cash Policy attached to this email.
So starting from today onwards, 1st July 2016, Finance Department will more strictly to the petty cash approval that any petty cash voucher without prior signature of the Department Manager of the petty cash claimer or requester will not be able to proceed for any payment or reimbursement by the petty cash custodians.
Accordingly, please kindly communicate this policy to the staff under your department and thank you in advance for your kind coordination on this matter. Should you have any question please let me know.