Communication with shareholders
71. For each substantially separate issue at a general meeting, a separate resolution is proposed by the chairman of that meeting. “Bundling” of resolutions is avoided unless the resolutions are interdependent and linked forming one significant proposal, in which case the reasons and material implications will be set out in the notice of meeting. The Company arranges for the notice to shareholders to be sent for annual general meetings at least 20 clear business days before the meeting and to be sent at least 10 clear business days before the meeting for all other general meetings.
72. The chairman of the Board, of the audit committee, remuneration committee or other committees (as appropriate), or in the absence of any of them, his appointed delegate, attend the annual general meeting to answer questions from shareholders. The chairman of any independent board committee appointed to advise on any transaction requiring independent shareholders’ approval also attends the general meeting called for this purpose. The external auditors also attend the annual general meeting to answer questions about the conduct of the audit, the preparation and content of the auditors’ report, the accounting policies and auditor independence.
73. The Board has established a shareholders’ communication policy and reviews it on a regular basis to ensure its effectiveness.
74. An up to date consolidated version of the Company’s memorandum and articles of association is available on the Company’s website and the Exchange’s website.