cards. A search of the premises revealed no uncashed checks. So where did the go, and how did the money secretary manage to take it when most of the fees were paid with checks made out to the school?
They finally discovered that the secretary was also in charge of the faculty welfare and vending machine receipts fund. The district not responsible for the fund was and it audited or examined. Nor was the so was never und subject to the newly implemented system of internal controls. Deposits to the welfare fund were checks from the faculty and cash from the vending machines.
An examination of the available records revealed how the $20,000 fraud took place. The secretary stole all cash received from the vending machines. She also wrote and recorded checks to vendors, and on some checks she erased the name of the payee and replaced it with her name. She deposited student fees into the faculty welfare fund to cover up the stolen money.
The secretary was immediately discharged for im secretary bookkeeping practices. Because the secretary was bonded, the district was able to recover all was of its missing funds.
The school district made changes to strengthen its control. Internal auditors examine all funds at the now schools. The control of faculty welfare funds was transferred to a faculty member. The investigation also revealed that the secretary had a prior criminal record. As a result, a background check was required for all future hires.