The following changes have been made in regards to the Purchase Order received status functionality.
1. The Purchase Order screen has been modified to support the ability of displaying PO received status, which is defined as followed:
When a PO has been approved and no GRN has been created for the order, it is regarded as 'Not Received'. In this case the PO status will be defined as 'Approved'.
When a PO has been approved and there is at least one GRN created for the order, or the order has been received partially, the PO received status will be defined as 'Partially Received'.
When a PO has been approved and has been received fully, the PO received status will be 'Fully Received'.
Also, the Purchase Order screen has been modified to restrict certain PO functionality in the face of a received order.
2. The Purchase Order Selector has been modified to support the ability of displaying and searching for received orders.
When searching for any ‘Approved’ orders, the selector will return all approved POs.
When searching for any ‘Partially Received’ orders, the selector will only return partially received POs.
When searching for any ‘Fully Received’ orders, the selector will only return fully received POs.
3. The Stock receiving screen has been modified to update PO received status when saving or approving the document.
When a new GRN is created for a particular PO, the PO received status will be updated to ‘Partially Received’.
When approving a GRN, the PO received status may be updated to ‘Partially Received’ if the order still has outstanding units to be received, or ‘Fully Received’ when there is no outstanding unit to be received.
4. The Broom task which approving GRN documents has been modified to update PO received status when processing GRN records.
The PO received status may be updated to ‘Partially Received’ if the order still has outstanding units to be received, or ‘Fully Received’ when there is no outstanding unit to be received.
5. The PO Close Batch screen has been modified to update PO status when saving the document.
The PO received will be updated to ‘Fully Received’ when the screen close off the PO.
Note: A data upgrade script is provided to upgrade current PO records so that all approved PO can have correct received status. Please consult the Deployment Notes for this release for further information.
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