that makes the point. Note that the cost of correcting an error increases
geometrically, rising sharply the longer it takes to identify the problem.
An error caught on the computer monitor, for example, before anything’s
been printed, costs your company about $5. If the error is caught
once the document has been printed, fixing it costs your company about
$50. If the document has been sent to a commercial printer and film
has been created before the error is caught, correcting it costs the company
close to $500.
And if the item has been printed, the error costs a minimum of $5,000
to fix.
Proofing as you write, and at every step of the revision process, helps
you catch errors earlier rather than later.
DETERMINE YOUR EDITING LEVEL
BEFORE YOU BEGIN TO PROOF
Editing is strenuous work. It’s always detail-oriented and often time-consuming.
But not all writing projects require comprehensive editing. Sometimes
your message is simple to express. Simple communications can
often be proofed quickly. However, if the communication is complex—
a report or proposal, for instance—comprising multiple sections that need
to be evaluated individually and as a whole, proofreading is likely to be
a demanding task.
As a general statement, the more complicated the communication, the
more careful the proofing that’s required. It’s important to decide which
of the following three proofing levels is appropriate for your project before
you begin to proof. The three levels are:
Level One: Clarity and Grammar
Level Two: Clarity, Grammar, Organization, and Completeness
Level Three: Everything
You’ll save time and energy if you don’t proof beyond what is required.
And you’ll produce professional and polished communications if you
proof as you go along.
that makes the point. Note that the cost of correcting an error increases
geometrically, rising sharply the longer it takes to identify the problem.
An error caught on the computer monitor, for example, before anything’s
been printed, costs your company about $5. If the error is caught
once the document has been printed, fixing it costs your company about
$50. If the document has been sent to a commercial printer and film
has been created before the error is caught, correcting it costs the company
close to $500.
And if the item has been printed, the error costs a minimum of $5,000
to fix.
Proofing as you write, and at every step of the revision process, helps
you catch errors earlier rather than later.
DETERMINE YOUR EDITING LEVEL
BEFORE YOU BEGIN TO PROOF
Editing is strenuous work. It’s always detail-oriented and often time-consuming.
But not all writing projects require comprehensive editing. Sometimes
your message is simple to express. Simple communications can
often be proofed quickly. However, if the communication is complex—
a report or proposal, for instance—comprising multiple sections that need
to be evaluated individually and as a whole, proofreading is likely to be
a demanding task.
As a general statement, the more complicated the communication, the
more careful the proofing that’s required. It’s important to decide which
of the following three proofing levels is appropriate for your project before
you begin to proof. The three levels are:
Level One: Clarity and Grammar
Level Two: Clarity, Grammar, Organization, and Completeness
Level Three: Everything
You’ll save time and energy if you don’t proof beyond what is required.
And you’ll produce professional and polished communications if you
proof as you go along.
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