After checking that the purchase requisition and
purchase order exist to support the packing slip, Fayth
files the documents in the AP pending file. The supplier’s
invoice is mailed directly to Fayth, who checks
it against the documents in the pending file. Using a
computer system, she updates the AP subsidiary ledger
and records the transaction in the purchases journal.
She then files the purchase requisition, purchase order,
packing slip, and invoice in the open AP file. At the
end of the day, she prepares a journal voucher, which
is sent to Vic in the general ledger department. Using a
separate computer system, Vic updates the control accounts
affected by the transactions and files the summary
and journal vouchers.