Hope this email finds you well. As we are getting closer to our implementation date, i.e. 1 December 2013, I would like to follow up with you and your team on the following items.
1. Per our agreement, please use the latest IB format (as attached) to submit the IB record by 1 December 2013 to Jane at jane.robediso@ge.com and myself. This will become a routine submission on monthly basis.
2. As your current service record format contains all the required information from GE, no further action is required; Please ensure the records are documented properly. This will become a routine submission on monthly basis.
3. For Master Product Training File, you have submitted the list to us earlier and in order to us to monitor the training status, we transferred the information into a customized format to all our dealers. Please have a final look on the information and we can start to work on a plan to close the current gaps (the current gap is significant for some of the products); This will become a routine submission on monthly basis.
4. For Master Tool Calibration File, you have submitted the list earlier as well and for easier monitoring purposes, we transferred your information into a customized format to all our dealers. The current gap is significant. You may not need to submit this file to us on a routine basis, yet we will request to review the file on sampling basis and perhaps it will become part of our annual review activities.
5. As for record submission (Service Record), instead of sending the electronic copy to local GE office, I would like to request to send it to me and Justin at Justin.tan@ge.com for consolidation for now until we have a better way for submission; The first submission shall be on 1 Jan 2014 which includes all your service records done for the month of December 2013. This will become a routine submission on monthly basis;
6. Lastly, for the record retention period requirement, I will come back to you again on our requirement. Please do not discard any records (GE related) for now until we finalized the plan in near future.