please find attached the first signed travel expenses for Mr. Smid. Since the process for travel reimbursement is new for Mr. Smid, please let me explain some details for the expense reports.
There is no credit card statement. At the moment we are clarifying at what time he receives the statements and when he can provide all relevant documents. If the statements are generally only available on a monthly basis we will let you know (so probably the expenses are not always be done within 7 days.) For the above mentioned expenses please go ahead with the calculation of expenses and use the BOT rate as agreed within the engagement letter (as of course agreed with Mr. Smid).
Since Mr. Smid didn’t know that he is not responsible for calculating the per diems by himself, please excuse the Calculation within HS16-001. Calculation will be done by HLB as agreed within the engagement letter.
Please also note, that Mr. Needham is responsible for signing the travel expenses (this differs from the process for Mr. Zander). Mrs. Strehlau will mainly be responsible for pre-checking the costs and getting all relevant signatures for payment (basically the same procedure as Mrs. Knappe for Mr. Zander).
Payments will be approved from myself (or Mr. Heil in behalf of myself) within the Kasikorn bank account. As I wrote before new account for travel expenses will be added when receiving the SMS-Code.
Thank you for your understanding and support.