It is also useful to organize special meeting in order to highlight important milestone to be achieved;
4. Mock up installation meeting (as required, all contractors)
Mock up installation is one of first important milestone. Readiness of mock up installation shall be confirmed in the meeting. It is also contractually important since the meeting to record when the contractor was ready to start the installation. Materials, Method statement, Working drawing, Qualified worker such as welder must be submitted and approved before mock up installation. It is important to tell contractor where, how, when the mock up to be installed for approval.
5. Problem resolving meeting (as required, individually)
If one of contractor has a problem such as delay, poor quality or shortage of staff, special meeting shall be arranged and follow up until it will be resolved. This meeting can be very contractual and important. Please inform project manager before this meeting to be arranged.
To issue proper meeting record is very important since it will be clear evidence to show the status of contractors performance. Please imagine that you were in arbitration court and explain the case using the record of meeting.