How to Send a FAX
Whether you are a young whipper snapper who's never heard of a fax before, or you've been around the block but just forgotten, you'll probably need to know how to send a fax at some point. Keep in mind that there are a number of variations between fax machines, so you should consult the manual or instructions for your personal machine if you have them on hand. Using most machines requires inserting a cover letter, dialing the fax number and sending your fax on its way.
Method 1 of 2: Before Sending the Fax
1. Create the cover letter. Fax machines are often shared by offices or several people within an office. Since anyone can see a fax sent to a fax machine, it is a good idea to include a cover letter. This will ensure that your fax gets to the correct person.
- The cover letter includes information like the recipient’s name, the content of the fax, and how many pages it includes. It should also include the sender’s information, such as name and fax number, so that the recipient will know whom it came from and can reply if necessary.
2. Dial the fax number. Next, you will need to dial the fax number, just the same way you would on a telephone. On most new fax machines, the area code will not need to be dialed for a local number but is still necessary for long distance numbers. Some fax machines require the area code regardless of location. Check or ask about your machine.
- The country code (the number 1 for US phones and fax numbers) will also sometimes need to be dialed before local numbers but only when the area code is also required. The country code is almost always necessary to dial long distance numbers.
- You will often also need to dial 9 before dialing long distance numbers. Check the specifications for or ask about your individual fax machine.
How to Send a FAX
Whether you are a young whipper snapper who's never heard of a fax before, or you've been around the block but just forgotten, you'll probably need to know how to send a fax at some point. Keep in mind that there are a number of variations between fax machines, so you should consult the manual or instructions for your personal machine if you have them on hand. Using most machines requires inserting a cover letter, dialing the fax number and sending your fax on its way.
Method 1 of 2: Before Sending the Fax
1. Create the cover letter. Fax machines are often shared by offices or several people within an office. Since anyone can see a fax sent to a fax machine, it is a good idea to include a cover letter. This will ensure that your fax gets to the correct person.
- The cover letter includes information like the recipient’s name, the content of the fax, and how many pages it includes. It should also include the sender’s information, such as name and fax number, so that the recipient will know whom it came from and can reply if necessary.
2. Dial the fax number. Next, you will need to dial the fax number, just the same way you would on a telephone. On most new fax machines, the area code will not need to be dialed for a local number but is still necessary for long distance numbers. Some fax machines require the area code regardless of location. Check or ask about your machine.
- The country code (the number 1 for US phones and fax numbers) will also sometimes need to be dialed before local numbers but only when the area code is also required. The country code is almost always necessary to dial long distance numbers.
- You will often also need to dial 9 before dialing long distance numbers. Check the specifications for or ask about your individual fax machine.
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