what we set out to achieve
An innovative process and product to support the colloquium, using the web to involve more that just the delegates. The context was for the colloquium not to be seen as exclusive, and the idea was to use the intranet to allow a degree of virtual participation.
what did happen?
All objectives were achieved or exceeded. Virtual participation was greater than expected, and a lot of positive feedback has been received. People who joined the colloquium virtually were pleased that their feedback was noticed. The sponsor was delighted. The website was 'hit' by 4000 different people during the three days of the colloquium.
Lessons learned
- A journalist, to produce brief exciting, headlined summaries in real time. This is crucial.
- A web design/developer.
- Someone receiving onto his or her PC a live video stream, who can identify and extract the video and audio-bytes.
-An editor for the text content (this person should be BP staff if the event is high profile).
- A team leader responsible for project management, content editor for the website, summarising (and presenting) feedback.
- A live website forms a support for a major event, focused towards the outside world, but can also provide feedback to the event from the rest of BP. This feedback from collective BP needs to be introduced into the forum by somebody giving summaries.