It is policy for all payments >5,000 to be reviewed and approved. Daphne details all the payments
greater than $5,000 on a Cheque Approval Form. This form and the associated invoices are reviewed
by Scooby and Shaggy. Scooby looks at all the invoices checking the reasonableness of purchase and
coding, and who authorised the invoice for payment. Shaggy does less of a thorough review because
she knows Scooby looks so closely at the invoices. Shaggy advised his check is much more through if
Scooby is unavailable. The form is signed as evidence of the review. Daphne noted that they do
follow up invoice with her or the person placing the order as required.
Payment by Cheque
Daphne then releases the pay run for payment and the cheques and remittances are printed Cheques
are computer generated with Daphne performing this process, Velma and Fred are also able to print
cheques. The range of cheques printed for each payment run is recorded on the pay sheet (monthly
report listing all cheque paid) which is provided to Daphne by IT, although she can run it. Daphne has
not received for the last 2-3 months.