Dear Chirat-san,
Please tell me the present situation of sending copied invoice regarding research activities conducted by seconded employess at GAP.
I requested accounting Dep.(or Team) through MCAG thai office to send two copies, one to GAP Lab-MCAG (Mr. Inoue) and the other to Mr. Noguchi, General Manager at Tokyo head office. Inoue-san should check or confirm the content(each item ) of the invoice and after Inoue-san's checking ,SAP''s entering by Noguti-san's Dep..(subsquently, tax checking and reimburesement by accounting Dep.).
Without GAP'Lab-MCAG's checking and SAP's entering by Noguti-san by the day of 15(working day),, MCAG can NOT bank transfer by the end of the month..
This is the first time for both parties and it takes time to check everything.
For usual month, if you send copied invoices to Inoue-san and Noguchi-san by the date of around 7th( arrival date in Tokyo), in the relating month (In advance pdf sending is save time and desirable for both party, but it seems to be impossible for SOTUS.Is it Ok to send checking materials for Inoue-san and SAP' entgering materials for Nogutisan by pdf? If yes, it is OK to send copied invoices only to Noguchi-san. ) , MCAG can reimburse the fee of invoice by the end of relating month.
I'd like to appreciate you if you could consider our company's accounting system.
Finally we have to inform one thing. As you know , In Japan, fiscal year is from April to Next year's March.
I've already orderd Inoue-san not to buy anything from 17th March to help accounting persons at GAP, so only fees of gasoline and highway etc.will be applied from 17th March.
Please send copied invoices for
the next month immidiately after 1st April.
Takeo Okochi
PS I'd like to appreciate if I could directly discuss/consulting with manager at accounting Dep. at SOTUS to proceed with these
invoice sending/reimbursement work management between both parties.