The Billing Department
The shipping notice is proof that the product has been shipped and is the trigger document that initiates the billing process. Upon receipt of the
shipping notice and stock release, the billing clerk compiles the relevant facts about the transaction (product prices, handling charges, freight, taxes, and discount terms) and bills the customer. The billing clerk then enters the transaction into the sales journal and distributes documents to the AR and inventory control departments. Periodically, the clerk summarizes all transactions into a journal voucher and sends this to the general ledger department.