When personnel become familiar with this system they will be able to correctly identify equipment, department and location from just the asset number. Likewise the database can easily be queried for all equipment in the machine shop by listing all equipment which has the letter 'M' as the sixth character of its asset number.
During the creation of the asset register it is possible that some assets will be omitted. This need not be a concern if strictly all work is logged through the system. The omission of any asset will be obvious when a reportable problem occurs.
The commitment of all involved should be assured before proceeding with the project since lack of commitment from any one group could cause it to fail. The commitment of trades groups should be sought at an early stage since it is likely that, at least initially, they will view any changes with suspicion. Many people see the introduction of the CMMS as a means of closely monitoring the amount of work, which they are doing. While it is likely that there will be an element of this, the positive aspects should be selected and used to 'sell' the system. For example, stress the ease with which users will be able to get information and the access they will have to formal work procedures. If stock control is being introduced stress the advantages of this. When the system has been implemented and accepted it is likely that it will improve accountability due to jobs being linked to personnel. Also, if trade groups are to be involved in the input of data to the system (by closing off their own work orders) it is crucial that they are fully trained and aware of the importance of accurate input.
System administration and maintenance will require to be considered. Who will be responsible? As your organisation becomes more dependent on the new system the impact of a system failure must be minimised through the use of a good data back up system.