1. Listen to customers carefully : Show the customers that we intend to listen about the complain and between the listening we shouldn't do anything else. And should write down all the questions that customers say and make it clear. And comfirm that understanding. And should be focus the customers only.
2. Do not prejudice to the customers : Because if we havr a prejudice occurs in mind. When a feeling of want to help down immediately. The prejudice is happening in mind will make a low telerance. And ready to show emotions interact easy.
3. Let clients to complain or blam : So is not disturb or interrupt. Don't make excuse to explain or give any reason. Just listen only, Now the clients doesn't want to know what happen and why what is the story. So when the clients need to complain and let them say its.
4. Understand the customer : After the customer have vented feeling fully. Sevice provider will need to show compassion to customers. As if we were in the same situation. And try to help and solve problems for customer fully.
5. Say “Apologize” to customer sincerely : Although we are not wrong, but we must say the word “Apologize”. Because it can blamw that customers have a bad experience.
6. Propose solutions is clearly : Service providers will be required to comfirm the problem carefully directed and tell to solve exactly to make the customes accept method.
7. Ensure to customers : We will work to resolve the issue and prevent that problem won't happening again. And monitor the progress of the issue to ensure that problems are resolve properly.
8. Thanks to the customer complain : to show that the claim of the customer value. In the development process improvement, and the customer time that show that have sincerity to us provide useful information.