The insurance claims controller stated that a reason for the 50:50 ratio of usage is that the ITsystem
does not support all claims, but that it is rather the simplest cases that can be automatized
through the “Guidance” system. With experienced case workers, the “Guidance” system tends to
slow down the process in more complicated cases. The controller stated that the employees have
such an established routine that it will rather be time saving to register the claim through the
older system (Respondent 5). In the old system, the user is able to save documents in the case as
well as to put it on a watch-list where the user can keep track of the case and see if the customer
has sent in the required documents or information. This is considered an important feature as the
customer often lacks all the necessary information to perform the entire claim and close the case
in the very first contact with the customer. Without these features, the case risk being left open
for several months which in turn means that the reserve that has been set off will remain a
liability in the company’s balance sheet. Due to this, both systems have to be used
simultaneously (Shadowing 1). Case worker 1 and 3 tend to register everything in the old
system, rather than operating in two systems simultaneously. Case worker 2 first registers the
claim in “Guidance” and then completes the case in the older system (Shadowing 2).