ASSOCIATED CHECKLISTS
3.1 Company Procedures
A list of the Company’s procedures, a digest of the contents of each and the distribution of each procedure
are all contained in CMH, Section 3.
All action taken by the Start-up Team and the contract team shall be in accordance with the above
procedures.
3.2 Contract Documents
Appendix 5.2 schedules the items which together constitute the “Contract Documents”.
It is essential that the contract Documents are kept secure and confidential at all times. Their issue shall be
limited to those members of staff who require them to fulfil their functions correctly.
The approval, distribution and storage of Contract Documents shall be effected as detailed in COM, Section
15.
3.3 Initial Meetings with the Client and the Client’s Representative
Appendices 5.3 and 5.4 schedule those items which are the minimum to be included in the agenda for initial
meetings with the Client and the Client’s Representative.
3.4 Standard Forms
Appendix 5.5 schedules the Company’s standard forms which are available for use both on site and in Head
Office. Items which normally form part of the “start-up pack” for a new contract are also indicated on this list.
3.5 Approvals/Levels of Authority
For ease of reference (and to assist the deliberations of the Start-up Team), a summary is included (as
Appendix 5.6) of the Approvals/levels of authority which relate to :-
- Purchase Orders
- Tenders/Contracts/Subcontracts
Reference is also made to the requirement noted in CMH, Section 15 (Expenditure Authorisations) for the
“Advice of Appointment” (of Authorised Signatory) to be sent to the Accounts Department, complete with three
signatures of the Authority appointed. This form will normally be approved by the Operation Director.
Approvals/levels of authority relating to controls for overhead expenditure are summarized in Appendix 5.7.