The record is comprised of the content, context and structure. Individual record which has contents of activities in certain structure is tied with other records in the physical structure
called filing system, and would become to be able to deliver the evidence and context of
functions and activities again
Individual record produced by the specific activities and needs is gathered to create a file
with the same issue, and the bunch of records with the same functions are gathered to form a
record series and be a part of the bigger record group of same formation. The record is
comprised of the content, context and structure as the individual unit, and at the same time is
hierarchically classified as the item, file, series and group at the gathering level.
The context becomes important after the content when producing the visual archive, and
we will examine further the context of visual archive production. Surrounding a certain
subject, the context might be defined as every element which gives the meaning or effect to
that subject. You should consider the context during the production and utilization process of
information if you want to distinguish data from information. Information could not exist
without the context. The context is not only related with the environment of data, but also
means where it came from, why it should be communicated, how it was arranged and what
the attitude and environment of the understood person was. Since the meaning and value of
information is different depending on its user and situation, the context of producing and
using information is important. When producing visual archive, the context of photographed
subject like the location, environment and overall view becomes an important element in
addition to the subject itself.