RES001 All front desk personnel must be fully trained to operate the reservations system and take bookings.
RES002 We encourage hotels to participate in our outsourced programme of reservations mystery shopper calls; this is
handled for us by ‘IFH'. Specifications
RES014 Properties are encouraged to use our Upselling Program with TSA. Specifications
RES003 An ongoing room inventory system must be used to prevent overbooking. Specifications
RES004 All Centra Hotels must maintain a guest history file to include name, address, type and volume of business
booked in previous twelve months on all repeat customers. Specifications
RES005 A guest preference form (i.e., Smoking/non-smoking) room, floor desired, etc.) must be provided and kept with
the Computerized Guest History Data. Specifications
RES006 All Centra hotels must hold reservations that have not been guaranteed until 18:00 hrs host property times. Specifications
RES007 All Centra properties must honour any guaranteed reservation request, holding the room(s) one night until
06:00 hrs the morning following the date of the reservation.
RES007
For refunds, cancellations must be made before 18:00 hrs Centra time on the planned date of arrival. All
Centra’s will honour a reservation guaranteed by a Centara-approved credit card or company name and
address.
RES008 Guests who have reservations but cannot be accommodated must be advised of Centra’s turn-away policy. Specifications
RES009 Guaranteed reservations service must be available to all guests when so requested.
RES009 When a guaranteed reservation is accepted, guaranteeing information must include name, a Centra Corporate
number for a corporation to guarantee to its address, telephone number or credit card information.
RES010
Advance deposits create a hardship for guests and are prohibited unless a written exception is granted by
Centara credit/finance department. When an exception has been granted, advance deposits are an acceptable
form of guaranteed reservation and must be handled directly between the guest and host Centra hotel. Upon
proper cancellation of a guest’s reservation, the host Centra will return the full advance deposit within seven (7)
days of the date of cancellation.
RES011 Every Centra and/or reservation agent must provide confirmation and cancellation numbers to customers who
make or cancel a reservation. (This is even more important when a guaranteed reservation is cancelled.) Specifications
RES011 Each Centra / agent is responsible for advising the guest to keep a record of the number and for maintaining a
record of all confirmation and cancellation numbers pertaining to that Centara’s reservation.
RES012
Billing for ’’no-show’’ guaranteed reservations may be made at the discretion of the responsible manager, and
follow-up collection may be pursued in an ethical and fair manner to discourage abuse of the guarantee
procedure.
RES013 Walk-in guests without reservations must be advised of, and offered a choice of, all available and unreserved
rooms at published room rates or at least rate of the day.
RES013
All employees, and especially those manning the front desk, must be thoroughly familiar with the features and
amenities of the hotel as well as the various types of room accommodations, and trained in how to
merchandise them to guests.
GR013 In-house implementation for promoting the Centara Reservation System is required in each Centra hotel. Specifications