8.Systems of reporting to corporate auditors by direct1ors and employees and other systems regarding reporting to corporate auditors
(1)Directors and employees shall report to corporate auditors on the status of the performance of their duties, as required by corporate auditors.
(2)Designated employees, including general managers of the Corporate Auditing Bureau and the Corporate Controller Division, shall make monthly, quarterly or other periodical report to corporate auditors.
(3)General Manager of the Corporate Auditing Bureau shall periodically report to corporate auditors on the status of operation of "Compliance Hotline", a hotline for internal reporting. In the event he/she believes that there occurred any violation of NEC Group Charter of Corporate Behavior and NEC Group Code of Conduct by a director or there arises an urgent matter, General Manager of the Corporate Auditing Bureau shall immediately report the relevant facts to corporate auditors.
(4)Documents evidencing approval of important matters shall be submitted to corporate auditors for their review.
9.Systems for ensuring the effective audit by corporate auditors
(1)Corporate auditors shall attend at the meetings of the Board of Directors and such other important meetings as they deem necessary.
(2)Full-time corporate auditors shall be provided with an office for his/her use.
(3)Corporate auditors shall have access to the information stored in internal information systems such as accounting information system at any times.
(4)Meetings of the Board of Corporate Auditors shall be held once a month and extraordinary meetings shall be held where necessary and corporate auditors shall exchange information and consult with each other on the status of audits. Furthermore, corporate auditors shall periodically receive reports on financial audit from independent accounting auditors and exchange opinions with them.