From our discussion over a phone call early this week, I understand that this meeting will be an Annual General Meeting of Shareholders (the AGM) for approval of the audited financial statements. We can add an agenda relating to removal and appointment of the directors in the same meeting.
To prepare the relevant documents for change of directors and approval of change of directors, please can you send me the following information and documents:
1. copy of the audited financial statements and audit report; (Still working on it, expected to get around end of June)
2. copy of the latest minutes of board of directors meeting and shareholders meeting of MAT; (See attached)
3. copies of passports of the new directors and their addresses. The addresses can be the company’s address or private address where Magna wants the notices, letters or other documents from MAT or the government authorities to be sent to the new directors (if any); (See attached Address use MAT address)
4. information relating to name, CPA no., auditor’s company and audit fee for 2015; (Deloitte Estimate Audit Fee would be THB 800,000)
5. the effective date of resignation from directors of Mr. Bassem A. Shakeel, and Mr. Patrick W.D. McCann; (Tobe confirm depend on time line advise by A&O)
6. Company’s business report for 2014 to be included the minutes of the AGM (if any); and (NO)
7. Please confirm whether or not MAT will declare dividend to the shareholders this year. If yes, please provide details of an amount of dividend to be paid to the shareholders (total amount and dividend payment/share) and amount of legal reserved to be set aside as required by Thai law. (No)
Estimate legal fee
I estimate that our legal fee for assisting Magna to prepare the notice and minutes of the AGM and application for change of directors as well as registration of the change of the directors with the Ministry of Commerce will be in a range of Baht 150,000 to Baht 180,000 exclusive of VAT and disbursement. Please note that our legal fee is likely to be high because we have to proceed with the registration of change of directors with the Registry Office in Chonburi Province (out of Bangkok) and one of our lawyer will have to travel to Chonburi and spend at least one day for this task. However, we will try to minimise the cost for the company as much as possible.
Please confirm if the above legal fee are acceptable by Magna so we can commence the work.