Instructions
1. Add a letterhead to the top of the fax cover sheet. The letterhead can be for a company or an individual. The letterhead should include the company or individual's name, address, telephone number, fax number and email address.
2. List the date a couple of lines down from the letterhead.
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o 3. Write "Company Name," followed by a colon. Write in the name of the company where you are sending the fax.
o 4. Write "To" and then a colon a couple of lines down. Fill in the name of the person who should receive the fax.
o 5. Write "From" and then a colon on the next line. List the sender's name.
o 6. Write "Recipient's fax number" and then a colon. Fill in this line with the correct fax number where you are sending the fax.
o 7. Write "Number of pages of the fax including the fax cover sheet," followed by a colon. Count the number of pages that you are faxing and add one for the fax cover sheet. Enter this number on this line. This helps the recipient make sure that a page is not missing.
o 8. Write "Notes" and then a colon. Enter any additional information that is needed.
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Instructions
1.
o 1Open a new blank template in your word processing program.
o 2Choose a very clear font. Sometimes the fax transmission can be blurry or the ink on the receiving fax machine may be low, so it is important to make the fax cover sheet as clear as possible. "Arial" is a simple and clear font.
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o 3 Title the header as "FAX" or "FAX COVER SHEET" in capital letters; use a large-size font.
o 4 Include your company's name and address in a smaller-size font under the header.
o 5 Use separate lines for the following:
Date:____________
From:____________
To:______________
Company:_________
Number of Pages Including Cover:____________
Fax Number:___________
You can also underline, as shown above, to indicate to the user where he should fill out information.
o 6 Title the main body "Memo" or "Message." Be sure to save your template.
o 7 Print out as many as needed. You have completed your fax cover sheet.
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