Alternatively, the company could (and should) have an Acceptable Use Policy, a document that details how these applications and the Internet in general can be used. The policy also defines consequences for failure to comply, which might be as simple as a written reprimand or as heavy as termination of employment and legal action. You can find some excellent Acceptable Use Policy templates at the System Administration, Networking and Security (SANS) Institute, but just know that you will need to customize them to fit your company’s culture and HR needs.