It is also the responsibility of the authorizing person to check the invoice details but Daphne and Velma will check add a handwritten invoice or any that loo unusual. They will also check the total per invoice agrees to the amounts allocated to various codes by the authorizing person.
Management receives monthly financial reports that include a status report of cost codes to budget. It the manager believes there has been an error in coding they can get detailed printout from the system that shows the individual invoices put to each expenditure code.
(b) Invoice Processing
Daphne inputs invoices into the system in batches. Velma process Engineering Design Service invoices. The batches vary in size from 30-50 but not generally exceed 50 as any input errors take too long to fid. The invoices are sorted based on a combination of the following criteria:
• Posting Month
• Payment Date
• Invoices over $5,000
• Power accounts are batched separately