Keep paragraphs short and focused; one main idea per paragraph.
Keep sentences tight and informative
Use bullets to list information
Please send me your comments and suggestions by January 16.”
"Let's meet next week to go over the next stage in the plan."
Supply any relevant background information.
Identify any task the memo is related to.
Concise:
Concise: Make your sentences, paragraph, and overall memo as brief and as focused as possible
Direct: Speak directly to your reader, as you would in person or on the phone. Do not pad your ideas with unnecessary details. Think of what questions your reader wants answered, and then answer them.