> Date: Fri, 20 Jun 2014 21:13:30 -0400
> From: clobel@ryeflorida.org
> To: wachira4000years@hotmail.com
> CC: laowattana31@hotmail.com; toddlary@aol.com
> Subject: From RYE-Florida: Preparing for your arrival
>
> To: Inbound Exchange Student Wachira Laonipon
>
> Dear Mint,
>
> Hello once again from the USA! It is now only a few weeks before you will board your flight to come to Florida. I’m sure you are getting excited and anxious, and perhaps you and your parents are a bit nervous as well. That’s quite natural and expected, but let me assure you (and them) that we will continue to do everything we can to make your year a truly wonderful experience.
>
> ABOUT YOUR ARRIVAL
>
> There are a lot of things for you to do and to think about between now and the day you'll board the plane, but let's look ahead to that day.
>
> IMMIGRATION AND CUSTOMS
>
> Most students have no trouble going through US Immigration and Customs when they arrive. But, as you know, security procedures are very tight these days, so you need to understand what to do, and follow the rules. There is a document with information from the US government about arrival procedures, which is posted on our website, at www.ryeflorida.org/forms/EntryProcedures.pdf – it would help you to be familiar with it.
>
> There is another document which provides information about coming to the USA as an exchange student, published by the US Department of State. You can access this document at www.ryeflorida.org/forms/StateDeptWelcomeBrochure.pdf. Please download it, read it, and bring it with you as a resource for reference during your year.
>
> When you travel, we strongly recommend that you wear your Rotary blazer, which often helps make things easier at Immigration and Customs, and will also help us to identify you when you arrive. At the airport, you will be met by your host family, of course, and probably by one or more other members of your host Rotary Club and representatives of your host District. The District representative is expected to take a few minutes with you at the airport to complete an arrival form, checking your passport, visa, airline tickets, etc. They will also collect your $300 Emergency Fund at that time (be sure to bring it in cash or travelers checks). The entire process should only take about ten minutes, and then you will be taken to your new home.
>
> TRAVEL PROBLEMS
>
> If your flights are delayed or you miss a connection, it is very important that you notify us as soon as possible. You will want to call your host family, and your host district Youth Exchange Chair, and let them know where you are and what the situation is. Be sure to take all of their phone numbers with you when you travel, in your carry-on bag, not packed away in your luggage. And, of course, if your travel plans change from what you reported to us previously, let us know the new details right away.
>
> SPECIAL NOTE: Most students travel as regular adult passengers, but some parents of exchange students pay extra for them to have “unaccompanied minor” service, which means that an airline employee escorts the student throughout the trip. We consider this unnecessary for someone who is about to begin a year in another country, but if your parents have done this, please let us know right away. It becomes a problem because on arrival, they won’t let an “unaccompanied minor” leave the terminal gate until a host parent comes to sign for the passenger. If we don’t know of this in advance, the student could sit there for a long time while the host parent is at the other end of the airport outside the security checkpoint.
>
> AFTER YOUR ARRIVAL
>
> In the days after you get here, as you settle into your new surroundings, your host family and/or Rotary counselor will take you to your school, to get you registered for classes and to arrange your schedule. If you haven't already sent an updated school transcript (list of courses you’ve taken and grades you’ve received, for at least the last two years, translated into English), please be sure to bring one with you.
>
> Then, the first of several very special events will take place. On August 16-18, you will have a chance to meet approximately 80 other new Rotary exchange students, as we all get together for the Inbound Orientation Weekend. Your host family and counselor will have information for you, and will help arrange your transportation to the event. But you can put those dates on your calendar now, as all of the RYE-Florida inbounds get together for the first time.
>
> REQUIRED FORMS
>
> I had previously indicated to you that there were several forms we needed for you to complete. The required forms, all of which are available on the Forms page of our website (www.ryeflorida.org/forms.htm), are:
>
> - RYE-Florida Program Rules & Regulations
> - Travel Authorization Form
> - Immunization Record
> - Travel Arrangement Form (Flight Details) - via web form
>
> If you have not already sent those documents to me and your host district chair, Todd Lary, please try to get that done within the next week.
>
> A SERIOUS AND IMPORTANT SUBJECT
>
> I know that you have had your orientations in Thailand, and I know that your Rotary counselors have talked to you about many different aspects of the program, but it is necessary for us to provide some direct information to you about an uncomfortable subject – sexual abuse and harassment. While we certainly don’t expect that you or any of our inbound students will have any such difficult experiences during your exchange, it is important to be aware of it, and know what to do in the unlikely event that anything happens. Therefore, we have prepared a special document for you, which you can download from http://www.ryeflorida.org/Forms/SAR-6990.pdf. I would appreciate it if you would take the time to review this document, then send me an e-mail stating, “I have read and I understand the SAR document.”
>
> If you have any questions about any of this, just let me know. And as usual, please reply so that I know you have received this e-mail.
>
> The entire RYE-Florida team looks forward to meeting you, and welcoming you to the Sunshine State. See you soon!
>
> Sincerely,
>
> Connie Lobel
> Country Coordinator -Asia
>
> Date: Fri, 20 Jun 2014 21:13:30 -0400
> From: clobel@ryeflorida.org
> To: wachira4000years@hotmail.com
> CC: laowattana31@hotmail.com; toddlary@aol.com
> Subject: From RYE-Florida: Preparing for your arrival
>
> To: Inbound Exchange Student Wachira Laonipon
>
> Dear Mint,
>
> Hello once again from the USA! It is now only a few weeks before you will board your flight to come to Florida. I’m sure you are getting excited and anxious, and perhaps you and your parents are a bit nervous as well. That’s quite natural and expected, but let me assure you (and them) that we will continue to do everything we can to make your year a truly wonderful experience.
>
> ABOUT YOUR ARRIVAL
>
> There are a lot of things for you to do and to think about between now and the day you'll board the plane, but let's look ahead to that day.
>
> IMMIGRATION AND CUSTOMS
>
> Most students have no trouble going through US Immigration and Customs when they arrive. But, as you know, security procedures are very tight these days, so you need to understand what to do, and follow the rules. There is a document with information from the US government about arrival procedures, which is posted on our website, at www.ryeflorida.org/forms/EntryProcedures.pdf – it would help you to be familiar with it.
>
> There is another document which provides information about coming to the USA as an exchange student, published by the US Department of State. You can access this document at www.ryeflorida.org/forms/StateDeptWelcomeBrochure.pdf. Please download it, read it, and bring it with you as a resource for reference during your year.
>
> When you travel, we strongly recommend that you wear your Rotary blazer, which often helps make things easier at Immigration and Customs, and will also help us to identify you when you arrive. At the airport, you will be met by your host family, of course, and probably by one or more other members of your host Rotary Club and representatives of your host District. The District representative is expected to take a few minutes with you at the airport to complete an arrival form, checking your passport, visa, airline tickets, etc. They will also collect your $300 Emergency Fund at that time (be sure to bring it in cash or travelers checks). The entire process should only take about ten minutes, and then you will be taken to your new home.
>
> TRAVEL PROBLEMS
>
> If your flights are delayed or you miss a connection, it is very important that you notify us as soon as possible. You will want to call your host family, and your host district Youth Exchange Chair, and let them know where you are and what the situation is. Be sure to take all of their phone numbers with you when you travel, in your carry-on bag, not packed away in your luggage. And, of course, if your travel plans change from what you reported to us previously, let us know the new details right away.
>
> SPECIAL NOTE: Most students travel as regular adult passengers, but some parents of exchange students pay extra for them to have “unaccompanied minor” service, which means that an airline employee escorts the student throughout the trip. We consider this unnecessary for someone who is about to begin a year in another country, but if your parents have done this, please let us know right away. It becomes a problem because on arrival, they won’t let an “unaccompanied minor” leave the terminal gate until a host parent comes to sign for the passenger. If we don’t know of this in advance, the student could sit there for a long time while the host parent is at the other end of the airport outside the security checkpoint.
>
> AFTER YOUR ARRIVAL
>
> In the days after you get here, as you settle into your new surroundings, your host family and/or Rotary counselor will take you to your school, to get you registered for classes and to arrange your schedule. If you haven't already sent an updated school transcript (list of courses you’ve taken and grades you’ve received, for at least the last two years, translated into English), please be sure to bring one with you.
>
> Then, the first of several very special events will take place. On August 16-18, you will have a chance to meet approximately 80 other new Rotary exchange students, as we all get together for the Inbound Orientation Weekend. Your host family and counselor will have information for you, and will help arrange your transportation to the event. But you can put those dates on your calendar now, as all of the RYE-Florida inbounds get together for the first time.
>
> REQUIRED FORMS
>
> I had previously indicated to you that there were several forms we needed for you to complete. The required forms, all of which are available on the Forms page of our website (www.ryeflorida.org/forms.htm), are:
>
> - RYE-Florida Program Rules & Regulations
> - Travel Authorization Form
> - Immunization Record
> - Travel Arrangement Form (Flight Details) - via web form
>
> If you have not already sent those documents to me and your host district chair, Todd Lary, please try to get that done within the next week.
>
> A SERIOUS AND IMPORTANT SUBJECT
>
> I know that you have had your orientations in Thailand, and I know that your Rotary counselors have talked to you about many different aspects of the program, but it is necessary for us to provide some direct information to you about an uncomfortable subject – sexual abuse and harassment. While we certainly don’t expect that you or any of our inbound students will have any such difficult experiences during your exchange, it is important to be aware of it, and know what to do in the unlikely event that anything happens. Therefore, we have prepared a special document for you, which you can download from http://www.ryeflorida.org/Forms/SAR-6990.pdf. I would appreciate it if you would take the time to review this document, then send me an e-mail stating, “I have read and I understand the SAR document.”
>
> If you have any questions about any of this, just let me know. And as usual, please reply so that I know you have received this e-mail.
>
> The entire RYE-Florida team looks forward to meeting you, and welcoming you to the Sunshine State. See you soon!
>
> Sincerely,
>
> Connie Lobel
> Country Coordinator -Asia
>
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