If between € 3,000.00 and € 10,000.00 per purchase order, three (3) written
competitive bids whenever possible should be obtained.
6
If over € 10,000.00 per purchase order, a minimum of three (3) competitive
bids are required.
3.3 Sealed Bids
Sealed bidding is a method of soliciting competitive offers to purchase goods
or services. The Court shall make an award to the supplier providing the best
overall value to the Court, considering price and other related performance
and quality factors.
3.3.1 The sealed bidding method of contracting is to be used when:
(a) time permits solicitation, submission and evaluation of sealed
bids;
(b) the award is to be made on the basis of price and other factors
related to performance and quality;
(c) it is not necessary to conduct discussions with bidders because
the goods or services being procured are quantitatively and
qualitatively described in a manner which permits all bidders to
bid on the same basis; and
(d) there is a reasonable expectation of the Court receiving more
than one sealed bid in the process.
3.3.2 The bidding documents (“the solicitation”) are the means by which
the Court informs potential bidders of the Courts requirements and
conditions and by which interested bidders obtain the information
needed to submit their bids. The solicitation should reflect the nature
and complexity of the goods or services being purchased and usually
will include:
(a) a Statement of Work (SOW) describing carefully and in full
detail what the Court requires the supplier to perform or
provide, including technical specification if applicable. The
SOW must not be overly restrictive so as to eliminate qualified
bidders;
(b) the evaluation criteria upon which the Court will determine
which bid meets the Court’s requirements. In sealed bidding,
evaluation focuses on price and other related factors such as: