OBJECTIVE
Guests have a positive first impression of the outlet when making a reservation.
POLICY
When a reservation is requested in an Accor Restaurant the taking of the reservation is in a
consistent and friendly manner.
PROCEDURE
Phone Reservation
•Telephone to be answered within three (3) rings with standard greeting in a polite manner.
Refer to ‘Telephone Etiquette’ Policy FB-01-05.
•Details to ask from the guest and record in the reservation book or electronic system:
Name
Contact phone number or room number (if in-house guest)
Number of guests
Any special requirements (including allergies or dietary requirements).
Time and date of reservation
If the guest has dined with us before
Is the guest a member of Advantage Plus
•Reconfirm all details with the guest and inform the guest about the menu options (buffet or ala carte).
•If the time requested is unavailable, suggest alternatives applicable to the hotel, such as: different time, different outlet, room service, different day.
•If a reservation is received from another method (e.g. email, fax or via another department) the reservation is to be confirmed with the guest in a timely manner.