** Before considering a meeting venue, the meeting professional should conduct a site visit to thoroughly evaluate the venue’s meeting space, food and beverage options, and sleeping rooms, if needed.
** Another task is to compare the property’s offerings to the physical specifications for the meeting (usually indicated in the RFP)
For example, when a meeting requires 150 sleeping rooms, a large ballroom for a general session, 12 breakout rooms, and specific food selections to accommodate attendees’ needs, the meeting professional will examine each of these specifications during the site visit.