Documentation 27.01.2017
The following documentation should be available for the auditors from the C-DK partner from Day 1 of the auditing process:
• A copy of the signed Grant Agreement, incl. Annexes thereto, between Caritas Danmark and the partner;
• A copy of the last C-DK approved budget revision;
• A copy of the Financial Statements, consolidated and by cost centre, i.e. table of income, table of total expenditures and statement of closing balance under PFA 2016;
• All financial records, verified and checked, should be easily accessible, clearly identifiable and ready for the auditors
• A copy of the Legal Registration of the partner
• Relevant organisational policies and procedures (e.g. procurement, logistics, stock and asset management, human resources)
Local Audit by C-DK contracted auditors 01-15.02.2017 Local auditors are requested to work closely and efficiently with the local partners to ensure a speedy and timely audit process
Finalisation of audit report process - Clarification on outstanding questions, issues, comments and recommendations 19.02-28.02.2017 During this period, auditors and partners are expected to work collaboratively with C-DK to ensure that all outstanding issues and questions necessary to enable the auditors to compile the audit report – final version – are dealt with speedily and comprehensively.
Audit Report – Final Version submitted to and agreed with C-DK Latest 10 March 2017 Earlier, if possible
Full Audit Report – 3 x hard copies of signed final version received by C-DK Latest 15 March 2017 If C-DK is to be able to comply with DK MoFA deadlines for reporting on the PFA 2016 global Humanitarian Programme, it is imperative that hard copies of the signed locally audited financial statements and auditors’ reports are received by C-DK by 15 March 2016 at the latest.