OTHER REIMBURSABLE EXPENSES RELATED TO TRAVEL
Airport taxes not paid by the company
Laundry expenses for trips of at least five (5) days duration or extending over a weekend. Emergency situations may arise for expenditure to be incurred for shorter trips
Reasonable mini bar expenses excluding excessive consumption of alcohol or other items
Porterage
Postage and photocopying
Secretarial services while on a trip
Personal telephone calls while away overnight on business, provided they are reasonable in frequency and duration
Telephone and facsimile communications that cannot be arranged through ACE office while travelling
Tips provided they are consistent with custom and the service rendered. The amounts are added to the respective expense items, i.e.
• tips to porters to lodging
• tips to waiters to business meals or entertainment as applicable
• tips to taxi drivers to transportation
Costs of compulsory and recommended inoculations, vaccinations and regional preventive drugs
Documented loss on selling any excess foreign funds after return to country
Foreign exchange losses on credit card transactions i.e. difference between amounts reimbursed and subsequent charges on credit card statements. Note that foreign exchange gains are refundable
Loss by an employee of money and/or personal property provided:
• the loss occurred while on company business away from the regular place of employment, and the amount can be substantiated
• the employee took reasonable and normal precautions for the protection and safeguard of the property
• the loss was immediately reported to the police and/or other appropriate authority, if the loss was the result of a burglary or theft
• the loss was a result of some act of misappropriation or damage over which the employee had no control, as in a robbery or theft from a hotel room, etc
Telephone costs - the actual cost of business related calls from a home telephone, necessarily made away from the office or as otherwise agreed by the President & Chief Executive Officer
Miscellaneous items which cannot under the circumstances be invoiced to the company e.g. books, adaptors, stationery on travel
Passport fees (including renewal) for expatriate employees assigned overseas (only) including their immediate family and which have not otherwise been reimbursed by any other organisation.