holders is described in Figs. 1–4.
4.3. Idea generation and selection of the project
The project begun with an idea generation – the principal of the school proposed the school for the facility department. The facility department and the school office helped the principal to write down the proposal so that it was accepted. The general goal was to renovate the old school and construct new additional part. The facility department made preliminary studies of the state of the old building and made the first sketches of the renovations in order to study the cost estimates.
The political decision makers assessed the proposed projects without any formal method. The decision makers had to assess very different kind of projects at the same time, but the specification need was so clear that they believed the school needed renovation.
4.4. Feasibility study
The town officers are planning to change the decisionmaking to be more accurate by requiring a more precise
feasibility study report in the future. During this project we constructed an example of the report. The feasibility report shall be in the future required in every project and the users of the building are responsible to formulate the report but the facility managers shall help them. In the future the cost estimate of this stage shall also be rough but the need shall be explained in more details. Earlier they studied only the condition of the current situation but from now on there shall be estimates of future actions; like the amount of pupil in the region and the needs for special requirements.
4.5. Project planning
In the earlier project the project was not officially planned before construction stage. The plan has been to organize as many meetings as required to get a mutual understanding of what is needed and how that is going to be achieved. The only official report was earlier a short project definition report that was mainly directed for decision makers like the political decision makers or the government financing bodies, the designers looked from that report only the square meters of rooms and the overall quality description – they had to be reminded if it was more accu-
Fig. 3. Estimating the uncertainty associated with change [17].
Fig. 4. Project phases and the roles of the participants. *
in the future this stage is required before the investment decision. ** several bodies: the school
board, political board of the school administration and town board approve the plans and investment during the stages, and the town planning board gives the building permit.