Meeting Duration : 1 Hour to 2 Hours (depends on agendas)
Main Purpose s for the weekly meeting:
1. Anything that Urgent
2. to align the timeline and schedule of every department and team, so every member and team can adjust their project and work accordingly to meet the deadlines.
3. to report and share current status of the job, especially jobs deems as critical milestone.
4. to meet up and communicate company-wise regularly to avoid misunderstanding and miscommunication.
5. to have the big picture in mind of what is going on within the company and where are we heading to.
6. To share the challenges of your job, to seek support from other departments, teams and the management.
General Agenda s of Weekly Meeting :
1. Anything that Urgent
2. Introduce new members if any new members recently joined us. Everyone is required to introduce yourself, and explain your job duties and functions.
3. Company Time Line, milestones to achieve. Every department or team is required to report your timeline or schedule, and highlight the critical milestone, as well as any delays that it may occur. (suggested format of reporting timeline: 1: overall timeline with Milestones highlighted, 2: Current Status , name tasks, percentage of completion, 3: next step s , name tasks and its completion date. Please specify who is responsible for each task and job.
4. Any other topics you want to bring to the table that servers the main purposes mentioned above, or anything you think you should discusses with all of us.
You are not required to prepare presentation for the weekly meeting, for some information, such as timeline, its suggested to have a visual presence , so others can understand more and actually remember it.
Meeting notes is required to taken by your own, every team member is required to take meeting minutes if it’s related to you. Meeting notes or minutes should be digitally stored, be Asana or Cloud, or at least somewhere you can refer to when needed.
Please be on time for meetings.