Khun Pompran kha -
Upon reviewing the voucher, I will go ahead and approve it as I am familiar with the work of the staff on the project and attended the Steering Committee that makes up the bulk of the charges.
However, based on the lessons we learned at last week's Development Partners Exchange meeting at USAID, please note that CSNM should make sure to keep accurate records for all charges.
For example, timesheets should be on file and signed by all employees & supervisors who charge time to the USAID project. In this voucher, I found the additional remarks a bit confusing because the voucher covers a period through February 15. For instance, the remarks for K. Nang only mention salary through January 25 - but I saw her working to support the steering committee on Feb 5-6. Wouldn't those costs be included here? Or it is a matter of January work being paid in Feb, so those February working hours would be part of the next voucher?
Also, please note that M&IE mentioned under the Steering Committee should be reduced by a fixed amount for participants who were provided lunch/dinner during the meetings. Some limited M&IE is allowed for incidentals and the meals that weren't provided. Please be aware that CSNM should keep good records of these details to document that payments are made properly.
Hope these tips are helpful kha!